This policy addresses the procedures that the McConkey Auction Group (MAG) has established to protect the health and safety of our employees and customers and mitigate the exposure of COVID-19 in the workplace.
As we progress through our phased reopening process, we are taking preventive steps and adopting certain safety policies to ensure a safe working environment for our entire team. It is important that all employees embrace and actively practice these preventative measures. We all share in the responsibility to protect ourselves and others from exposure to COVID-19.
A copy of this policy will be issued to all employees and made available, in-print, onsite at the following locations:
- DAA Northwest: Main Office, by the timeclock.
- DAA Seattle: Main Office, in the breakroom
Worksite Safety and Health Contacts
We have designated the following individuals to monitor the health of our employees and enforcement of the MAG Exposure Control, Mitigation and Recovery Plan:
- DAA Northwest: Ashleigh Mathews, HR Manager, 509-435-0165
- DAA Seattle: Jessica Andersen, HR Generalist, 253-797-2232
EXPOSURE CONTROL, MITIGATION AND RECOVERY PLAN
- Employees are encouraged to stay home or leave the worksite when feeling sick or when they have been in close contact with a confirmed positive case of COVID-19.
- All employees reporting to work will have their body temperature taken as a precautionary measure to reduce the spread of COVID-19. Any employee who has a fever at or above 100.4 degrees Fahrenheit will be sent home.
- The employee should monitor his or her symptoms and call a doctor or use telemedicine if concerned about the symptoms.
- An employee sent home can return to work when he or she has no fever for at least three (3) days without taking medication to reduce fever during that time.
- An employee may return to work earlier if a doctor confirms the cause of the employee’s fever is not COVID-19 related and releases the employee to return to work in writing.
- Employees are required to inform their supervisor or manager if they have a sick family member at home with COVID-19. If an employee has a family member sick with a confirmed case, the employee will be required to stay at home and follow the isolation/quarantine requirements as established by the Center for Disease Control and Prevention.
- Employees should maintain at least six (6) feet of distance from other people. If this cannot be accomplished, employees should contact their designated Worksite Safety and Health Contact who will assist the employee and their manager in determining other options for them.
- Avoid gatherings of ten (10) or more people in any meeting or shared space (i.e. breakrooms, lobbies, conference rooms, etc.
- Meetings should be hosted virtually when possible.
- When feasible, shift start times will be staggered for employees that must be present at the workplace.
- Plexiglass sneeze barriers will be installed in work areas where employees may have direct, face-to-face interaction with customers (Front Office, Check-In, Transportation and Arbitration counters) or are unable to maintain six (6) feet of distance between their workstation and other workstations.
- Hand shaking is discouraged.
- If it is necessary for employees to travel together in a vehicle for work purposes, the number of employees must be limited. Allowable limits will depend on the size of the transport vehicle.
- All employees, customers, visitors and vendors are required to wear a face covering that covers both their nose and mouth when inside any MAG facility and in outdoor settings when a physical distance of at least six (6) feet cannot be maintained from non-household members.
- Persons with a medical condition, mental health condition, or disability that prevents wearing a face covering are exempt from the face covering requirement. This includes, but is not limited to, persons with a medical condition for whom wearing a face covering could obstruct breathing or who are unconscious, incapacitated, or otherwise unable to remove a face covering without assistance.
- Employees working alone are not required to wear a mask. Someone is considered to be working alone when they’re isolated from interaction with other people. How often an employee is working alone throughout the day may vary. Examples of working alone include:
- A lone employee inside a vehicle.
- A person by themselves inside an office with four walls and a door.
- An employee working by themselves outside in an open area with no contact with others.
- For the purposes of our policy and in compliance with Washington State Proclamation 20-03, a face covering means a cloth face covering the covers the nose and mouth. It can be:
- A sewn mask secured with ties or straps around the head or behind the ears;
- Multiple layer of fabric tied around the head;
- Made from a variety of materials, such as fleece, cotton, or linen; or
- Factory-made or made from household items.
- A cloth face covering should fit snuggly but comfortably against the side of the face and allow for breathing without restriction.
- The company will provide employees with a reusable, machine washable cloth face mask.
- Employees may use their own face mask provided it meets the criteria listed above.
- Disposable face masks will be made available to customers, visitors and vendors that may arrive onsite without one. Disposable masks can be obtained at the Front Office or from Human Resources.
- A face covering also includes a mask or covering that provides a higher level of protection than a cloth face covering, such as an N95 mask, though people are generally encourages to use cloth face coverings to preserve access to these higher grade face coverings for health care and other settings where they are most needed.
- Face shields are not an acceptable substitute for masks or cloth face coverings. Face shields provide good droplet protection for the wearer, but the purpose of using a cloth face covering or mask is to protect others. Because people can be infected and actively transmitting the virus without knowing it, coverings stop the virus at the source (the mouth and nose) from getting into the air. It prevents employees from passing the virus to other employees and customers.
- It is important that employees are using and handling cloth face coverings properly. The face covering should fit snugly around both the mouth and nose, and it should not have holes or tears in the fabric. Cloth face coverings should be washed frequently, ideally after each use, and certainly daily. If employees are not able to wash it after each use, they should wash their hands or use alcohol-based hand sanitizer immediately after putting it back on and avoid touching their face as much as possible.
- Employees will be scheduled to telework as much as possible.
- Teleworking employees will be expected to ensure the protection of proprietary company and customer information accessible from their home office.
- Teleworking employees will communicate with their manager and team at a level consistent with employees working at the office or in a manner and frequency that is appropriate for the job and the individuals involved.
- These arrangements are approved on an as-needed basis only, with no expectation of ongoing continuance after the COVID-19 pandemic.
Sanitation, Cleanliness and Hygiene
- We will perform regular cleaning and disinfection of our facilities. Special attention will be placed on frequently touched surfaces such as workstations, keyboards, telephones, handrails and doorknobs.
- The company has hired a sanitation service to come in two (2) times per week to deep clean public or common areas such as breakrooms, restrooms, conference rooms and kitchen areas. The company’s janitorial staff will maintain sanitation efforts throughout the remainder of the week, utilizing a daily checklist.
- Breakrooms will be cleaned after every break and meal period.
- Employees are responsible for cleaning their own workstation or desk. It is recommended that employees wipe down their workspace once per day using company provided sanitizing wipes or disinfectant spray.
- Shared items such as the fax machine, copy machine, printers, supply cabinets and check/title organizers should be wiped down before and after use, using company provide sanitizing wipes or disinfectant spray.
- Employees are discouraged from using other worker’s phones, desks, office, or tools and equipment, when possible.
- Hands must be washed frequently with warm, soapy water for at least 20 seconds. Employees are encouraged to wash hands before and after eating, drinking or using tobacco products.
- Supplemental hand sanitizer with at least 60% alcohol will be made available and distributed throughout our facilities.
- Employees must cover their mouth with tissues whenever they sneeze or cough, and discard used tissues in the trash. Employees should keep tissues available at your workstation for easy access.
- The company will provide tissues, trash cans and cleaning supplies so they are readily available for use.
- If an employee reports feeling sick and goes home, any areas where that person worked or touched will be wiped down and disinfected.
Safety Protocol for Customers and Visitors
- Upon arrival, all customers and visitors will need to sign-in at the designated locations and provide contact information (phone or email address).
- Face coverings must be work in compliance with Washington State Proclamation 20-03.
- Customers and visitors should maintain at least six (6) feet of distance from other people and are encouraged to practice good hygiene.
- Customers and visitors are asked not to come onsite if they are feeling sick or have been around others who are sick.
- Customers are asked to limit their time in our facility and only come onsite to conduct essential business transactions.
Safety Protocol for Transportation Vendors
- Upon arrival, all transportation vendors will need to sign-in at the designated locations and provide contact information (phone or email address).
- Face coverings must be work in compliance with Washington State Proclamation 20-03.
- Only 1 representative from a given transport company will be allowed onsite at a time.
- Transport vendors should maintain at least six (6) feet of distance from other people and are encouraged to practice good hygiene.
- Workstations are to be setup in the designated transport areas:
- A max of 3 representatives may work at the transport counter at a time. A six (6) feet distance must be kept between all 3 representatives.
- Additional workspaces will be marked and set aside in the DAA Grille if needed.
- Transport vendors will refrain from using our dealer computers for their workspace and from going behind the counter of our main front office are. To access the Check-In counter, they will need to exit the lobby through the side door (south side of the lobby), go outside and re-enter through the Check-In door.
- Transport vendors are asked not to come onsite if they are feeling sick or have been around others who are sick.
- Transport vendors are asked to limit their time in our facility and only come onsite to conduct essential business transactions
All employees will be trained on the MAG Exposure Control, Mitigation and Recovery Plan. This includes worksite policies, all relevant sanitation and social distancing protocols, COVID-19 and how to prevent its transmission. Physical distancing must be maintained at all gatherings and attendance at each meeting will be recorded. Training will be conducted to explain any new protective measures that are implemented.
COVID-19 symptoms can be found on the CDC website (www.cdc.gov). The current symptoms, as identified by the CDC, are cough, shortness of breath, difficulty breathing or least two of the following symptoms:
- Repeated shaking with chills
- Muscle pain
- Sore throat
- New loss of taste or smell
Employees should seek medical attention if they have trouble breathing, persistent pain or pressure in the chest, new confusion or inability to arouse or bluish lips or face.
We remain focused on helping our employees and customers stay healthy. Our state’s response to the COVID-19 epidemic continues to evolve and we’re learning new information every day. We will continue to review guidance from state and local governments and create additional safety measures as needed.